Duties: Calendaring & Meeting Management
* Position requires heavy use of phone; making and updating appointments, verifying and relaying information for appointments, personal scheduling and more.
* Assist with booking appointments and managing calendar for Executive and assist others with coordinating availability and meeting set up. Makes determination as to moving appointments and prioritizing in the best interest of the Executive.
* Review and confirm on a daily basis the following day's appointments and ensure Executive has materials available for the next day's meetings or events.
* Coordinate teleconferences and offsite meetings (individual schedules and meeting rooms/facilities) as needed.
* Greets Executive guests as needed.
* Manages and makes decisions on details of Executives events such as MS TEAMS meetings, appointments and availability. Ensures that all details are properly available to Executive in calendar or in print as requested. Personal Assistance
* Place orders for catering and entertainment as requested including understanding of dietary restrictions and preferences.
* Assists with booking personal appointments for health care services, personal appointments, philanthropy and other events as directed.
* Assists with completing and securely filing requested personal documents, assisting with completing insurance filings, medical claims and other requested document completions.
* Assists with personal ordering, returns, follow up and invoice payments.
* Maintains confidential information on behalf of Executive and their family members in order to arrange personal appointments, assist with personal events and requests for executive and / or family members. A major aspect of this role is assisting executives with coordination of personal life events and maintaining schedules.
* Proactively assists Executive with maintaining valid passports, licenses, vehicle registrations, membership renewals, etc.
* Assists with researching and booking of restaurants and other details related to personal and business travel.
* May assist with preparing and submitting expense reports for processing.
* Occasionally travels nearby to Executive's residence for dropping off requested items.
* Assist family with itineraries, schedule details and personal projects, maintaining close communication.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.